Cost-Effective Event Management in Kochi for Smart Businesses.

Nestled along the Malabar Coast, Kochi, also known as Cochin, pulsates with a rich history and a vibrant commercial spirit. Kerala's crown jewel, Kochi has been a major trading centre for centuries, its natural harbour welcoming spice merchants, explorers, and cultural influences from across the globe. 

Today, Kochi thrives as a modern metropolis, seamlessly blending its heritage with a dynamic business environment. It's a city where ancient spice warehouses stand guard alongside IT giants, and traditional boatyards share the waterfront with bustling shipping terminals. 

As Kerala's commercial heart, Kochi plays a pivotal role in the state's economic development, attracting investments in diverse sectors like tourism, information technology, healthcare, and maritime industries. So, buckle up, and get ready to delve into the world of cost-effective event management in this captivating city!

As one of the event management companies in Kochi, we at Aktivate believe that you need to look at the following points, to host a cost effective event in Kochi.

Understanding your Budget & Goals

Knowing your event type is the foundation for planning a cost-effective event in Kochi. Each type has its own goals and considerations:

1.  Type of Event:  You need to define the type of event that you intend to host, based on the purpose you have in mind.   The purpose of a networking event will be different from a product launch event or a team building event.  Each kind of event has a different purpose and therefore the cost consideration for the event management in Kochi will be different.

2. Identify Costs:  The next step in the process is to identify the costs involved in hosting the event in Kochi.  There are some costs which are unavoidable and will have to be incurred, but there could be some costs, which can be considered as non essential and avoided.  

3. Guests or Invitees:  Another important aspect to have clarity on, is the target audience.   We need to be absolutely clear on who is being invited to the event in Kochi.  

Smart Venue Selection 

One of the major factors involving your cost for the event management in Kochi will be the venue selection.  Once you have zeroed in on the type of event and the guests, it becomes easier to finalise the venue for the event management in Kochi.

We believe the following factors can help reduce the cost on venue selection in Kochi.

1.  Advance booking of venues:  It is always better to decide on the event in Kochi in advance and book venues in advance.  This is one of the best ways to get premium venues at good competitive rates.

2.  Looking at alternate venues:  If the event and the target audience permits, we should look at alternative venues, like cafes, co-working spaces or event art galleries. In fact Kochi being a tourist destination, we could identify both traditional and modern style homes, which could be used as venues for the event in Kochi.  This way, the cost can be reduced and it is a totally different ambience and experience for the guest.

3.  Choosing working days for events.  If the event permits, it is always better to host the event on working days, as most venues have a premium pricing on weekends and holidays, as there are more events scheduled for these days.

Partnering With a Good Event Management Company in Kochi

Another cost saving element for cost saving event management in Kochi, is identifying and partnering with a local event management company in Kochi.

1.  Venue selection::  Being a local event management company in Kochi, the partner will bring in their solid knowledge about venues and alternate venues available in Kochi.

2. Vendor selection:  The event management partner will only work with production vendors that they trust and have a legacy of delivering on time.  Being an outstation brand, your expertise in this will be quite limited. 

3. Licences and Permissions:  The local event management company in Kochi will also be aware of the licensing requirements and will be able to secure them easily.

4.  Artists and manpower :  Most of the events, need an MC and few support staff to manage the registration desks.  This is an easy task for a local event management company in Kochi as, they engage these artists on a regular basis.  

Using Technology to Reduce Costs 

Technology can be a great cost and time saver for any event and it needs to be planned and incorporated into the event from the very beginning.

1. Digital Invites:  Rather than printing physical invitations, we can always design creative and interactive invitations that can be sent to the guests.

2. Online Presentations:  Post COVID, virtual presentations are the norm and speakers from different parts of the world need not be physically invited and present to make their presentations.  They can make it virtually and this saves a lot of time and effort for a cost effective event in Kochi.

3. Virtual Tours and Interactive Experiences:  Consider incorporating virtual tours of your venue or product for a more immersive experience, especially if a physical presence is not feasible for all attendees.  This will also help expand the reach of the event being hosted in Kochi.  
   

We believe, by factoring in these points in your planning, you can help reduce the costs for your event management in Kochi.  Please feel free to comment below and suggest more ideas for cost management and we would be happy to add them to this blog.  

Aktivate is an event management company in Kochi, and we help brands connect, engage and drive business.   We produce live events, design brand activations and create video content for our clients.

Feel free to reach out to us on:  +91.9847534570 or alternatively you can write to us at: subhash@aktivate.in.  You can take a look at our recent projects, to get a better idea about our work.